Categories
- Articles for review (before publishing)
-
GMS Account Management
-
Edit account details
- How do I change my communication preferences?
- What is my personal profile?
- How do I update a players email address? (Club Admin)
- How do I update details for a linked child account?
- Why do I need a unique email address on my GMS account?
- How do I verify my account?
- How do I edit my account details?
- How do I edit medical conditions/emergency contacts in the Player Registration Form?
- How do I join an organisation?
- How do I update invalid or incomplete records?
- How do I change or move clubs?
- How do I add self service qualifications?
-
Merge or link accounts
- How do I merge duplicate accounts on GMS?
- How do I edit or delete a relationship? (Club Admin)
- How do I add a relationship? (Club Admin)
- How do I remove/delete a relationship?
- How do I merge records in GMS? (Club Admin)
- How do I add an existing Age Grade player record to a parent account?
- How do I add a family member to my account?
-
Edit account details
-
Club Administration
-
Club Business Operations
- What promotional offers are available to clubs?
- Can we get a discount to show Sky TV in our club?
- How do I use voucher codes to purchase coaching courses for members?
- How do I purchase voucher codes for another organisation?
- How can clubs get involved in the Rugby World Cup 2025?
- Who can I speak to about VAT matters for my rugby club?
- Do you have resources to help us promote rugby at our club?
- Where can I get guidance on legal matters in relation to the running of my club?
- Can the RFU help with the cost of living to reduce our energy and operating costs?
- How do we run our bar efficiently and cost effectively?
- Do the RFU arranged policies provide cover for loss of revenue?
- How to host a rugby event to genereate revenue and engage the community
- Is there any guidance or advice to help clubs manage/reduce costs with their waste and washroom services?
- Where can I find guidance on my club's accounts and budgeting?
- How does a club become a voting member of the RFU?
-
Club Governance & Management
- What is GMS?
- What do we need to do in GMS at the start of the season?
- What positions can I apply for at my club?
- How do I add a group function?
- How do I pull reports from an Organisation Profile as a club admin?
- How do we receive an International Ticket Allocation?
- How do I set up a new rugby club?
- What are golden roles and how do I allocate them?
- How do I add a custom tag to my club profile?
- How do I run a report for a registered player? (Club Admin)
- How does our club complete a risk assessment?
- Does the RFU provide data protection support?
- Where can I find legal and governance guidance for my club?
- Where can I find more information about club incorporation?
- Where can our club get legal advice and support?
- Does the RFU arranged policies provide for loss of income, property or Tours insurance?
- How does the RFU support wheelchair rugby?
- Where can I get guidance on how to make our club even more inclusive?
- How does our club sign up to The Touch Union?
- How do I run a report? (Club Admin)
- Where can our club get advice and support on tax?
- What insurance cover does the RFU provide to the game?
- How can I find out more about becoming a CASC?
- What things do we need to think about to ensure an effective committee meeting?
-
Facilities & Pitches
- Who can I contact to talk about my rugby club facilities?
- How do I book an RFU artificial grass (365) pitch?
- What are the minimum dimensions of a rugby pitch?
- How do I get involved with Rugby Grounds Connected?
- What should we do if our facilities flood due to extreme weather?
- Does the RFU provide guidance on developing a clubhouse?
- Where can I find guidance on Pitch Risk Assessments and managing pitches in drought conditions?
- What are the RFU standards for changing room sizes and layouts?
- How can we manage our facilities in order to minimise the impact of drought conditions?
- How can we manage our facilities in order to minimise the impact of a flooding event?
- Guidance on floodlights for clubs
-
Club Volunteers
- What opportunities are there to develop leadership skills for young volunteers?
- What can we do to recognise our volunteers?
- How do we make it easy and attractive for people to volunteer?
- We’re looking to recruit a new volunteer, are there template role descriptions available?
- Where can I find a role description for a rugby Club Treasurer?
- How can we recruit more volunteers?
-
Marketing & Communications
- Club Admin - Email Affiliation Template
- Not Receiving Emails/Email Provider
- How To Send An Email from GMS - Email Builder
- How To Create A Club Website
- How do I make sure I receive the Community Game Updates (CGU)?
- How do I access Club Website to edit content?
- How do I receive the Community Game Updates (CGU) if I am not one of the three key roles?
- How can we use social media to promote and run our club?
-
Memberships & Payments
- How do I create a membership scheme?
- How do I buy memberships?
- How do I update a direct debit mandate or reschedule failed/cancelled direct debit payments?
- Buying memberships or creating a payment order – club admin
- How do I process a refund? (Club Admin)
- How do I set up a membership scheme and online payment system?
- How do I create an event?
- How do I buy an event in GMS?
- How do I get a receipt for my voucher code?
- Settlement batch revenue analysis
- How do I change my club’s bank account details with the RFU?
-
Rules & Regulations
- What is Regulation 7?
- How to complete Payment of Players 2024
- Payment of Players FAQs
- Who has to complete the Payment of Player declaration?
- Where can I find the RFU Regulations?
- What is Regulation 1?
- What is Regulation 2?
- What is Regulation 3?
- RFU's Code of Conduct template
- What are defined as RFU benefits?
-
Safeguarding & Player Welfare
- Retrieving emergency contact details
- How to complete the Club Safeguarding Audit in GMS - 2023
- How to apply for a DBS
- How do I get help for an injured player?
- How do I report an Injury / what injuries do I need to report?
- What is the current guidance for First Aid?
- How do I book onto an Emergency First Aid In Rugby Union course?
- What is RugbySafe?
- How do I order Headcase Resources?
- Can I organise a Play it Safe safeguarding course at my club?
-
Player Management
- 17yr and 18yr old Age Grade and Adult Players
- How do I manage player registration/affiliation as a Club Administrator?
- Registering adult players in Player Registration v12
- Player Management Module
- Player Registrations Report in GMS
- Create Player Cards within GMS
- How to make a player 'Effectively Registered'
- Club Admin – Online Age Grade self-registration
- GMS; Age Grade Registration Club Top Tips
- Walking Rugby and ‘Non-Registered’ Players
- Giving child access to manage their GMS account
-
Club Business Operations
-
Coaches & Match Officials
-
Amend a course booking
- Who should I notify if I have specific mobility / learning requirements?
- Missing Qualifications/Education/Headcase Courses
- Can I transfer to a different course?
- I booked for a family member by mistake, how do I amend this?
- How do I contact the course leader prior to the course?
- I'm unable to attend both days of my course, do I have to complete the whole course?
-
Book a course
- How do I book a course?
- How do I book onto a coaching course?
- When will I receive information about the course I've booked?
- How do I book onto a refereeing course?
- Can’t book/add to basket for Course despite spaces showing
- How do I use Voucher Codes when booking a course? Course Participant User Guide
- How do I get a receipt for my course booking?
- If someone else booked the course for me, how do I transfer it to my record?
- Why is my Headcase / Safeguarding / Tacklesafe e-learning not showing on my GMS profile?
- How do I book onto an England Rugby Advanced Coaching Award (previously Level 3 coaching) course?
- How do I book onto a Director of Rugby course?
- Can I add other coaches at the club to my booking?
- How do I find and book the headcase e-learning course?
- How do I find and book the Introduction to Safeguarding e-learning course?
- How do I book onto an England Rugby Coaching Award course?
- How do I book onto an England Rugby Mentoring Award course?
- How do I book onto a Kids First Tag Rugby course?
- How do I book onto a Kids First Contact Rugby course?
- How do I book onto an Introduction to Refereeing course?
- How do I book onto an England Rugby Refereeing Award course?
- How do I book onto an England Rugby Advanced Match Official Award course?
- How do I book onto an England Rugby Performance Coaching Award course?
- How do I book onto a Play It Safe course?
- What do I do if I need specific support to participate in an RFU training course?
- How do I know if I need to do a coaching or refereeing course?
-
Amend a course booking
-
Players & Parents
-
Playing Rugby
- How can I find my local rugby Club?
- How can my club support a local wheelchair rugby club?
- How can I find out more about starting a wheelchair rugby section at my club?
- What is Wheelchair Rugby?
- How can I get involved with wheelchair rugby as a coach, referee / table official, classifier, or volunteer?
- What is tackle height?
- Where can we learn more about The Touch Union?
- What opportunities are there for adult and junior wheelchair users in the sport?
- How can I find out more about gender participation?
-
Playing Rugby
-
Team & Match Managers
-
Competitions & friendlies
- Matches Against Non-English Teams Or Cross Union Matches
- Why can’t I change the status of a fixture?
- Accessing EMC in Competition Management module
- FAQ’s Manually Entered Fixtures
- How do I assign players to a team?
- How do I create and edit the status of a fixture?
- How do I add a new team?
- Accessing Electronic Match Card Data as a Club Administrator
- How do I archive a team?
- What is the Transfer Deadline for Adult Competitions?
- What are the Law Variations in Women’s League Competitions?
-
Match day requirements
- Coach/Team Manager Cannot View Or Edit Team
- Electronic Match Card Top Tips and Advantages
- Electronic Match Card Step by Step guides for Mobile and Desktop versions
- Can't Select a Non-Effectively Registered (NER) player on Electronic Match Card
- What do I do if I can't access the Electronic Match Card?
- Electronic Match Card Frequently Asked Questions
- Recording of Suspected Concussion in EMC
- Why Can I Not See A Player in My Line-up on EMC?
- Who do I contact during a competition?
-
Competitions & friendlies
- Constituent Bodies & RFU Council
IMPORTANT: Get ready for Adult Player Registration - help players verify their email addresses
Modified on Thu, 11 Apr 2024 at 03:19 PM
Get ready for Adult Player Registration - verify your players' email addresses
From the 2024/25 season, all players, in all formats of the game (including non-contact), will be required to register themselves annually to play rugby within RFU member clubs.
Player registration is currently a club-led process, whereby clubs register players on their behalf. We are moving from this to a registration process where players will register themselves to play with a club, using their Game Management System (GMS) account. Clubs will then accept/decline player registrations as they come through.
The move to game-wide registration is intended to benefit the whole rugby community and brings rugby union in line with the majority of other Unions and other sports where this is common practice.
More information about Adult Player Registration can be found in the recent Community Game Update.
Get your club ready for Adult Player Registration
To help get ready for next season and to support the health of the game, from February 2024 we are asking clubs to make sure that your players’ email addresses are verified on GMS.
Please note, this is only for players that already have GMS accounts. Players that are currently registered to play by their club will already have a GMS account.
If a player does not have a GMS account, they do not need to complete this process. They can create an account from 1 July onwards.
The process is straightforward as shown in the graphics below, which you may wish to share with your players.
Make sure your players are verifying their email addresses on GMS, and submit your entry for the chance to win prizes!
Please note, this is only for currently registered adult players that already have GMS accounts. If a player does not have a GMS account, they do not need to complete the email verification process.
Most players already have Game Management System (GMS) accounts. Players that have an existing GMS record can log in and check that their email address and personal details are up to date. More information is available in this video.
Support is available for players and club administrators here if players are unable to access their GMS account.
Club administrators can join a webinar on 24 April to find out how to help get your club ready for Adult Player Registration, and get access to the support and guidance that is available. A recording of the last webinar on 29 February can be found here.
We will be offering monthly GMS drop-in sessions led by RFU specialist staff to answer your technical GMS queries.
GMS Support Trainers are also available to provide training, support and guidance. Clubs and Constituent Bodies can express interest in receiving their support here. There is a specific session focusing on Data to support this.
The move to game-wide registration aims to benefit the whole rugby community and brings rugby union in line with the majority of other Unions and other sports, including football and cricket, where this is common practice.
- Benefits for players include an improved user experience and the ability to keep hold of their rugby record for life.
- Benefits for volunteers include simplified processes that reduce administrative workload, freeing volunteers for other aspects of game management.
- Benefits for clubs and CBs include an enhanced understanding of participation that will help us better understand where best to allocate time and resource to support and future-proof the game.
More information about the further benefits of this change can be found in the recent Community Game Update.
Still need help? Submit a Help Request
Was this article helpful?
That’s Great!
Thank you for your feedback
Sorry! We couldn't be helpful
Thank you for your feedback
Feedback sent
We appreciate your effort and will try to fix the article