GMS Update - June 2023

Modified on Thu, 07 Sep 2023 at 03:45 PM

Here you can find a list of issues fixed in GMS this month:

The ‘Upload Fixture’ error has been resolved so you are able to upload fixtures in bulk. Note 23/24 season will be switched over in GMS on 3/7/23.
Resolved the error with not being able to assign course vouchers to individuals.
The error with course direct URL links not working has been fixed.
Resolved error with club administrators not being able to send Credential email to individuals.
Resolved error with EMS Level 3 admin to mark courses and manual update to publish courses and mark courses with results/attendance.
RugbySafe and Player Welfare Page under Organisation Profile has been amended and added new questions under Facilities & Equipment, Risk Assessment, Data & Monitoring, and a new panel to be added: Injury Prevention & Surveillance.
Emergency Contact Details will now display under the All Club Players grid in the Team Mgt module.
All Age Grade Affiliation terminology has been updated to Registration in GMS. Where this functionality is shared with the adult game it will remain as Affiliation/Affiliate until Adult Player Registration is implemented in 2024.
Individuals which are 17yrs old at start of season and turn 18 will be able to be registered as both Age Grade and Adult provided they have the relevant authorisation and signed documentation where appropriate.
Optional feature enabled from 3/7 for a child (13-17yr old) to manage their own account provided child record is linked to a parental account and has an unique email. For further information on this, see the guide for Management of an Age Grade record published next week.
To better assist age grade players taking ownership of their record as they transition into adult rugby, and to clear up the quality of data held in GMS we have removed the duplicated emails (where the email is not unique) from records for those aged 13-17 years old and also from those U13's where the email was duplicated and the Age Grade record was linked to a parental/guardian record.
Update to the Merge Account process so there will be fewer restrictions for clubs, so hopefully less need to submit a ticket to the GMS helpdesk.
Messaging will also be precise as to what is preventing the user from merging records.
More information will be displayed on screen to allow the user to make more of an informed decision on which record holds more weight and which is best to retain.
Users will need to be made aware that changing email address will require their new email address to be verified.

From feedback following engagement with the game the following changes to roles will be applied, note no changes to assigned permission levels and role will work the same as currently:

Adult Registrar role changed title only to Adult Male Registrar and Women’s Registrar role changed title only to Adult Female Registrar role.
Women's and Girls Contact (over 13) to be renamed Women and Girls Contact and kept as Golden Role. Added 2 new roles (not Golden Roles) as 'Women Contact (over 18s)' and 'Girls Contact (under 18s)'.
There will only be one Fixture Secretary role now which is a Golden Role. So, the Fixture Secretary Adult Male (Golden Role) will be changed in title only to Fixture Secretary and will remain a Golden Role. The remaining 3 Fixture Secretary Roles (Adult Female, AG Male and AG Female) and the 4 Fixture Assistant roles (Adult Male, Female, AG Male and AG Female) will be changed in title role only to Fixture Assistants. There is now unlimited Fixture Assistants role able to be assigned to individuals. These role holders will still be able to create, request and approve/decline fixtures and receive the fixture email notification as per normal.

Still need help? Submit a Help Request

GMS Update - June 2023

Articles in this folder -

You may like to read -

Categories

GMS Update - June 2023

Articles in this folder -

You may like to read -