How do I manage player registration/affiliation as a Club Administrator?

Modified on Thu, 24 Aug 2023 at 04:16 PM

AG Players that were ‘Affiliated’ in 22/23 can ‘Renew Registration’ to their club for the 2023-24 season without the need for club administrators to approve, only new ‘Registrations’ require club approval as of the 3rd July 2023.

Once you are logged into GMS, you will land on your 'Personal Profile' which can show you notifications of tasks and activities requiring action. See What is my Personal Profile guide for more details on 'Profiles' and the 'Dashboard'.

Administrators are able to navigate to the other modules they have access to by clicking on the module menu (little 9 grid icon) as per normal in the top left hand corner, where the functionality for the other modules has not changed.

Click on the 2 arrows icon to switch between clubs/organisations if you are linked to more than one.

If you have a Registrar role/s and permissions 3 or 5 you will have 'Pending Affiliations/ Age Grade Registrations' and 'Notifications' boxes with notifications relevant for your assigned club role on your dashboard. If you click on these links, they will take you straight to the grid of pending player requests that meet the relevant criteria.

All Age Grade players will be deregistered for season 23/24 on 3rd July 2023 in line with annual Age Grade Registration. This process requires parents/guardians to register their child annually after this date for the current season (2022-23). Parents/Guardians simply need to log in and complete the 'Renew Registration' form for their child and club administrators do not need to approve renewed registrations. Please see the 'Renewal of age grade registration for Parents' guide with an instructional video.

The 'Notifications' box with 'Player Affiliation / Age Grade Registrations Updates' flags notifications for 'Player Affiliations/ Age Grade registration Renewals' in a grid where individuals have renewed the affiliation/ age grade registration with the club and also shows any changes made to the personal details for an affiliated player, such as, change of address.

This can be accessed from clicking from your 'Notifications' widget, or from the new 'Player Management' modules Dashboard, as per example below;

Once a parent has completed an Age Grade Player Registration this will show as a notification in the 'Pending Age Grade Registrations' notifications on your Personal Profile dashboard if you are assigned the Age Grade Registrar Role with level 3 or 5 permissions at your club.

'Pending Player Registrations' will appear in a grid that allows administrators to view individuals that have registered with the club.

You can now select 'Approve' or 'Do not Approve' to reject any incorrect ones for multiple Player Registrations, with the option of applying these operations in bulk instead of individually should you wish. Once Registered, the status on the players profile will go from 'Active' to 'Pending' and they will show in the relevant (Age Grade) team under Team Management in the 'All Club Players' menu. These players can then be assigned to the appropriate squad.

Club Age Grade Administrators will no longer have access to Youth Registration under Player Registration v12 module.

Registrars can now 'Deactivate Player' (de-register) registered age grade and affiliated adult players (in bulk) via the 'Player Management' Module > 'Players' menu, see example below for the highlighted age grade player;

Note: Registered and Effectively Registered adult Players will still need to be de-registered in Player Registration module v12 as per normal. Please see the guide Remove From Club/De-Register A Player if you don’t know how to do this.

Please see below for the Step by Step video:

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How do I manage player registration/affiliation as a Club Administrator?

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