I'm a Club Administrator - What Has Changed

Following feedback captured from the game during the 2019/20 season, we have introduced a new, more user-friendly Personal Profile for all individual records in GMS. Additionally, a number of focused changes to administrative processes that underpin Age Grade registration have been introduced. The outcome of these updates are a streamlined approach to Age Grade Registration and Membership purchase for parents, whilst also making life easier for club administrators and team managers. 

Once you are logged into GMS, you will now land on your Personal Profile which can show you notifications of tasks and activities requiring action.  You can access your full Profile menu by clicking on your image icon in the top right hand corner, and this then shows as an in-page menu on the right hand side of you profile as per below.  

See What is My Personal Profile guide for more details on Profiles and the Dashboard.

Administrators are able to navigate to the other modules they have access to by clicking' on the app menu (little 9 grid icon) as per normal in the top left hand corner; where the functionality for the other modules has not changed.

Click on the 2 arrow merge icon to switch between clubs/organisations if you are linked to more than one. 

A ‘My Tasks’ box with notifications for any actions relevant for your assigned club role now shows on your profile dashboard.  For example an Age Grade Registrar will show notifications for Age Grade Registrations.  If you click on these links, they will take you straight to the report.

New for 20/21 Season is a Player Registration Update Report as per below example, show any changes made to an Age Grades profile such change of address.  This can accessed from clicking from your My Tasks box, or from the People and Organisation Profile Dashboards.

Player Registration Updates will appear in a grid that allows administrators to view individuals that have re-registered with the club.  

Once a parent has completed an Age Grade Player Registration this will show as a notification in the My Tasks on your Personal Profile if you are assigned the AG Registrar Role with level 3 or 5 permissions.

Please note as per the Age Grade process last season you can only approve those showing as green and verified email. Those with red have either not started the process, or not verified their account. Those not verified, you can select them and click to re-send their 'Account Verification' link, or ask them to simply log into GMS and they can resend the verification account from their own dashboard.

You can now Approve/Reject multi Player Registrations at a time instead of one at a time. 

When you Approve an Age Grade Player Registration, you can now add a personal Comment to show on the emails sent to parents when confirming their child’s Player Registration.  Please note that if you select more than one Age Grade Request, then the comment will go to all those selected.

Once Approved the status on the child’s profile will go to Active Status from Pending and they will show in the relevant Age Grade team under Team Management.

Please watch the video below for details on the above mentioned:

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