I'm a Club Administrator - What Has Changed

Age Grade (AG) Registration will be referred to as ‘Player Affiliation’ in the Age Grade game from 21/22 and the ‘Re-Affiliation’ process will work in the same way as ‘Re-Registration.  AG Players that were ‘Registered’ in 20/21 can ‘Re-Affiliate’ to their club without the need for club administrators to approve, only new ‘Affiliations’ require club approval.


Following feedback captured from the game during the 2019/20 season the more user-friendly Personal Profile for all individual records was introduced in GMS.  Additionally, a number of focused changes to administrative processes that underpin Age Grade registration were introduced. The outcome of these updates is a streamlined approach to Age Grade Affiliation and Membership purchase for parents, whilst also making life easier for club administrators and team managers. 


Once you are logged into GMS, you will now land on your Personal Profile which can show you notifications of tasks and activities requiring action.  See What is My Personal Profile guide for more details on Profiles and the Dashboard.

 

Administrators are able to navigate to the other modules they have access to by clicking' on the app menu (little 9 grid icon) as per normal in the top left hand corner, where the functionality for the other modules has not changed.

Click on the 2 arrows icon to switch between clubs/organisations if you are linked to more than one. 

Updated for season 21/22: if you have a Registrar role/s and permissions 3 or 5 you will have 'Pending Affiliations' and 'Notifications' boxes with notifications relevant for your assigned club role on your dashboard.  If you click on these links, they will take you straight to the grid of player requests that meet the relevant criteria.

All Age Grade players have been unaffiliated (de-registered) for season 21/22 in line with annual Age Grade affiliation process that requires parents/guardians to affiliate their child annually, this process was completed on the 4th August 2021.  Parents/Guardians simply need to log in and complete the 'Renew Affiliation' form for their child, club administrators do not need to approve renewing affiliations.

As per 20/21 season; the 'Notifications' (My Tasks) box with 'Player Affiliation Updates' flags notifications for Player Affiliations Renewals in a grid where individuals have re-affiliated with the club and also shows any changes made to the personal details for an affiliated player such as change of address.  This can be accessed from clicking from your 'Notifications' widget, or from the new Player Management modules Dashboard, as per example below;

 

Once a parent has completed an Age Grade Player Affiliation this will show as a notification in the 'Pending Age Grade Affiliations' notifications on your Personal Profile dashboard if you are assigned the AG Registrar Role with level 3 or 5 permissions at your club.

'Pending Player Affiliations' will appear in a grid (as per AG in 20/21 season) that allows administrators to view individuals that have affiliated with the club.  


You can now select 'Affiliate' or 'Do not Affiliate' for multiple Player Affiliations, applying these operations in bulk instead of individually should you wish.  Once Affiliated the status on the players profile will go from Active to Pending and they will show in the relevant (Age Grade) team under Team Management in the 'All Club Players' menu.  These players can then be allocated to the appropriate squad. 


Club Age Grade Administrators will no longer need to access Player Registration v12 module. 


Age Grade Registrars can now 'Unaffiliate' (de-register) AG players (in bulk) via the 'Player Management' Module > 'Players' menu, see example below for highlighted AG player;



Video content coming shortly.  

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